Image 1 · 1200 × 800conference-transportation-seattle.jpg · alt: Attendees arriving at a Seattle conference venue by private van
Conferences and conventions
Speaker and attendee arrivals at SEA, hotel to venue runs, and departures on the last day.
Event transportation for Seattle meetings, conferences and weddings
Coordinated airport arrivals, hotel and venue runs, and departures for groups of any size, planned around your schedule and guest list. One point of contact, one quote, sedans to passenger vans.
4Vehicle classes, mixed to fit your guest list
1Point of contact from quote to last ride
EveryGuest flight tracked on arrival day
50+Cities and venues across the region
24/7Dispatch by phone during your event
Quick Answer
How do I arrange transportation for a Seattle event?
Send your dates, headcount, hotel and venue addresses, and any guest flights. We plan the vehicles and timing, confirm one quoted price, track every arriving flight, and run the day with a single point of contact. Event bookings need 7 days notice to cancel.
Priced by quote
Sedans, mini vans and passenger vans
Events we cover
Group transportation for every kind of Seattle event
Image 2 · 1200 × 800corporate-offsite-transportation-seattle.jpg · alt: Team boarding a passenger van for a corporate offsite near Seattle
Corporate offsites and retreats
Teams moved together from the airport or office to a retreat on the Eastside, in Snoqualmie or by the water.
Image 3 · 1200 × 800wedding-transportation-seattle.jpg · alt: Wedding guests arriving at a Seattle-area venue by private car
Weddings
Guests between hotels, ceremony and reception, plus a car on call for the couple and family.
Galas and client dinners
Executives and guests to and from the evening, with drivers waiting for the end of the night.
Game days and concerts
Group outings to Lumen Field, T-Mobile Park or Climate Pledge Arena, with pickup after the crowd.
Trade shows and launches
Exhibitor teams and VIP guests moved between hotels and the venue during setup and show days.
Recruiting and onboarding
Candidates and new-hire cohorts moved between SEA, hotels and the office.
Image 4 · 1200 × 900conference-airport-arrivals-seatac.jpg · alt: Driver with a name sign meeting conference guests at SeaTac
What we run
Every leg of the event, planned together
Most events need four kinds of rides. We plan them as one schedule rather than as separate bookings.
- Arrival day at SeaTacGuests grouped by flight time, with name-sign meet and greet for speakers and VIPs.
- Hotel and venue runsScheduled trips between hotels and the venue at the start and end of each day.
- Evening and VIP carsSedans on standby for executives, speakers or the wedding party.
- Departure dayRides back to SEA planned around each guest's flight.
Planning timeline
From first inquiry to the last ride
As early as possible
Send the basics
Dates, rough headcount, hotels and venues. We reserve vehicles and send a first quote.
2–3 weeks out
Guest list and flights
Names, phone numbers and flights. We build the arrival and departure schedule.
7 days out
Final numbers
Confirm headcount and vehicles. This is also the cancellation cutoff.
Event days
Run the schedule
Flights tracked, drivers dispatched, and changes handled by phone 24/7.
After
Receipts
Every ride and receipt in one place, or under your corporate account.
Group sizing
How many vehicles your group needs
A starting point for planning. Luggage on arrival and departure days can change the mix, so we confirm it with your quote.
| Group size | Typical vehicles | Notes |
|---|---|---|
| 1–3 guests | Economy or Standard Sedan | Speakers, executives, the wedding couple |
| 4 guests | Mini Van | Room for four large suitcases |
| 5 or more guests | Passenger Van | Small teams, wedding parties, family groups. Seats per van confirmed with your quote |
| Larger groups | Several vans and sedans together | Or arrivals spread across waves by flight time |
| 40+ in one vehicle | Not offered | A motorcoach company is the better fit for a single large coach |
What to send
The details that make an accurate quote
The more of this we have up front, the more exact your quote and schedule. Partial details are fine for a first estimate.
Seattle Convention CenterBell Harbor, Pier 66Meydenbauer Center, BellevueLumen FieldT-Mobile ParkClimate Pledge ArenaWoodinville wineriesSnoqualmie
Examples of common event destinations we drive to. Any venue in our service area works.
- Event dates and times
- Expected headcount
- Hotel addresses
- Venue addresses
- Guest names and phones
- Arrival and departure flights
- VIPs needing sedans
- Meet and greet sign names
- Car seats or accessibility needs
- Bulky items or equipment
What to expect
Included, and what we do not offer
Included
With every event quote.
- Vehicle and timing plan built around your schedule
- Flight tracking for every arriving guest
- One point of contact before and during the event
- Taxes and tolls in the quoted price
- Receipts for every ride, or billing under a corporate account
Not offered, or limited
Stated plainly so you can plan.
- No motorcoaches or buses; the largest vehicle is the Passenger Van
- No limousines or party buses
- Event bookings need 7 days notice to cancel
- Changes close to the event depend on vehicle availability
- Meet and greet ($50 per arrival) and car seats are paid add-ons
- Venue parking fees and gratuity are not included
FAQ
Event transportation questions
More answers on the full FAQ page, or call any hour.
(206) 788-8851How do I arrange transportation for a Seattle event?
Send us your event dates, headcount, hotel and venue addresses, and any guest flight details. We propose a schedule and a mix of vehicles, confirm the price, and run the day with one point of contact. Requests can be sent through the form on this page or by phone.
How much does event transportation cost?
Event transportation is priced by quote, based on the number of vehicles, hours and routes. Individual vehicles start from $75 for an Economy Sedan and $200 for a Passenger Van one-way, with taxes and tolls included.
How far in advance should we book?
As early as your dates are set, and ideally several weeks ahead for conferences, weddings and peak cruise or summer weekends, when vehicles are in high demand.
Can you pick up guests arriving on different flights?
Yes. Send a guest list with each flight number. Drivers track every flight, and arrivals are grouped where timing allows so guests do not wait long.
What is the largest group you can move?
Our largest vehicle is the Passenger Van for groups of 5 or more. Larger groups are moved with several vans and sedans at once, or in waves. For a single vehicle carrying 40 or more people, a motorcoach company is the better fit.
Do you provide wedding transportation?
Yes. We move guests between hotels, the ceremony and the reception, and can keep a car on call for the couple. We do not offer limousines or party buses.
What is the cancellation policy for events?
Event bookings need 7 days notice to cancel. Late cancellations may be non-refundable. Final vehicle counts are confirmed with your quote.
Can event rides be billed to a company account?
Yes. Events can be booked under a corporate account so every ride and receipt sits in one place. Ask about billing arrangements when requesting your quote.
Plan your event transportation
Send your dates and headcount, and we will come back with a vehicle plan and one quoted price.